Company minute book and statutory registers

What's included

• Register of members, prepared from your records
• Record of directors and company secretary
• Record of people with significant control (PSCs)
• Record of charges, if your company has any
• Record of share allotments and transfers
• Sections for directors' minutes
• Sections for members' resolutions and decisions
• Check of your records against the Companies House register
• Printed and bound bookYour certificate, articles and share certificates printed on quality paper — useful when a bank or authority abroad wants originals.
• Posting to your UK address

What the law requires

Under section 113 of the Companies Act 2006, every company must keep a register of members: a list of its shareholders, the shares each holds and the dates they became and stopped being members. The register must be kept at the registered office or a single alternative inspection location (SAIL), and it must be available for inspection.

Companies must also keep records of their decisions:

• minutes of all directors' meetings, kept for at least 10 years from the date of the meeting (section 248)
• copies of members' written resolutions and minutes of general meetings, kept for at least 10 years (section 355)

What changed in 2025 and 2026

The Economic Crime and Corporate Transparency Act 2023 changed the rules on company registers:

• From 18 November 2025, companies no longer have to keep their own registers of directors, directors' residential addresses, secretaries and people with significant control. This information is still filed with Companies House and must be kept up to date there.
• The option to keep officer information only on the central Companies House register ended on 18 November 2025.
• The option to keep members' information only on the central register ended on 26 January 2026. Companies that used it must now keep a full register of members themselves.

If your company relied on Companies House for its register of members, it now needs its own. This book is a simple way to have one.

Why keep the other records too

Even where a register is no longer a legal duty, a clear record of who your directors and PSCs have been, when shares were issued and what charges exist is useful. Banks, buyers, investors and lawyers often ask for this history, and Companies House shows only what has been filed.

How it works

1. Order online and give us your company name and number.
2. We compare your records with the Companies House register and send you a draft of the registers.
3. You confirm the shareholder details, including any transfers that have not been filed yet.
4. We print and bind the book and post it to you.

For addresses abroad, we send it with our international courier service, charged separately.

What you need to provide

• your company name and number
• shareholder names and addresses, share classes and numbers of shares
• details of any share allotments or transfers since incorporation
• details of any charges (secured loans)

Keeping it up to date

A register is only useful if it is current. Update the register of members whenever shares are issued or transferred, and record each board meeting and resolution. When you issue new shares, see Share Issue and Transfer. For minutes of a specific decision, see Resolutions and Minutes.

We are not lawyers. If you are unsure what your company must record for a particular decision, speak to a solicitor or accountant.

Common mistakes

• Assuming Companies House holds your register of members for you
• Not recording share transfers in the register
• Holding board meetings without writing minutes
• Keeping the register somewhere other than the registered office or SAIL

Frequently asked questions

Related services